Welcome to SAFE

2010

Simplifying Child and Family Assessments

Vital State Letter & Health Report Available

View the NEW Interview Module!

2009

Child and Family Plan Changes

How to Change Your Password

2008

Nuts & Bolts Placement Stability

Ansel Casey Life Skills

Child & Family Plan Participant Manual

Perp Rel to a Victim on a Referral Document

Very First Nuts & Bolts

2007

Provider Payments 2007

Access CARE Website

Do you have a new Pocket PC? 

Online Substance Abuse Training is here!

Child & Family Plan Web Training

Bienvenidos, CPS Workers

SAFE Release 2.538

Update Activity Logs

Update Licenses

Foster Care Citizen Review Board Changes

Training on 4th and 14th Amendments

Joyous Season Payment 2006

Do you have PSI cases?

2006

Remember to update your License

Obsolete Document Folder

Provider Payment

Imminent Risk Training

Learn More About the NEW "Services Referred" and "Services Provided" Options Available in CPS Cases!

Notice #97

Secondary Worker Roles have changed again!

Notice #96

View Changes in this Release!

"On-Call Worker Documentation in CPS"

CFA has Arrived!

View the calendar for CFA Trainings

2005

CFTM Form in SAFE

New Notice #87

Caseworker Assistants Update

Mental Health Assessment Action Item

Changes to SCF Policies

Back to the Beginning

Joyous Season Payments

Audio Recording Update

Monthly Collateral Action Item Removed

Mental Health Assessment Update

If wrong person is entered in Health Event Activity log

New Notice #77

New SAFE Release 2.520 Deployed

NEO Training Rescheduled

FCCRB/Court Case Review Action Item

Document Each Complete Audio file number in Activity log

How to Avoid the Loss of Audio Files

SAFE Help Desk hours and Information

2004

Help in SAFE Updated

DV Database Incorporated into SAFE

Attention Transcription Users

Do You Have a Pocket PC?

CPS Workers to Record Victim Interviews

New CPS Audio Recording and Interview Training Opportunities

Release 2.510 was released June 28th

"The Vital Stats letter and health report are available.  It must be printed by the caseworker."   FOR ADOPTIONS ONLY!!!

View the new Interview Module

Child and Family Plan Changes

"Are now in SAFE"

Click here for all changes to the Child and Family Plan

How to change your SAFE password

Ansell-Casey Life Skills Assessment (ACLSA)

http://www.caseylifeskills.org/pages/assess/assess_aclsa.htm

ACLSA Codes:
Salt Lake Region = UTDCFS18         Northern Region = UTDCFSN Eastern Region = UTDCFSE         Western Region = UTDCFSW 
Southwest Region = UTDCFSSW

Youth ID = Seven-digit SAFE ID

The youth and caregiver(s) must use the same Youth ID and enter the same email address in the "Matching E-mail Address" section on the Login Information page. The caseworker’s email will be used in the “Matching E-mail Address.” The Matching Score Report is emailed to the caseworker immediately after the caregiver(s) and youth complete the assessment. The Score Report is sent in the email as a PDF attachment.
The caregiver’s assessment and youth’s assessment must be completed and entered on the ACLSA website within 42 days of each other or the ACLSA website will be unable to match the youth and caregiver’s.

Child & Family Plan Participant Manual!

Click here for a copy

View the newest edition of "Nuts & Bolts, the theme is "Placement Stability"

ATTENTION!!!  Check out the document on how to enter "Perp Rel to Victim on a Referral"

The Program Management Team with the state office is excited to bring you their very first "Nuts & Bolts" !

 

PROVIDER PAYMENTS
Workers, please make sure all FY07 Payments have been turned in by July 16th

Click to view letter sent to providers who receive 520's

Jul 2007

Click here to Access the CARE website

                  

      Do you have a new Pocket PC?       

Click here to download the updated version of PocketSAFE

Jul 2007

Online Substance Abuse Training is here!

"Understanding Substance Use Disorders, Treatment, and Family Recovery: A Guide for Child Welfare Professionals."

Click here to access training information and materials

Jun 2007 

Child and Family Plan Web Training

This training is to be completed before your scheduled time to take the SAFE Child and Famlly Plan release training

http://hsemployees.utah.gov/dcfs/planning.htm

Click here to access a copy of the

Child & Family Plan Participant Manual!

Apr 2007  

Click here to see SAFE Release 2.538 changes!

¡Bienvenidos, CPS Workers!

The Spanish Notice of Agency Action letters are now available in the SAFE Document Index. They can be manually created on only closed CPS cases with supported results. Caseworkers are responsible for creating this document correctly. 

Click here for instructions on how to use them properly.

If you or your team would like more formal training on how to use and create Spanish NAA letters, email Diane Moore at dmoore@utah.gov

Sep 2006                                                               Remember to Update Licenses!

SAFE Release 2.538

  • Middle Name and Suffix fields have been added to the Directory, Case Creation, Referral and Person windows.
  • Modified Person window with an icon to access a client picture, which you will be able to import in the not to distant future.
  • The new Child and Family Plan and related documents now appear in the Child/Family Plans folder in the Document Index with the CFA and Family Visits, but these documents many not be created until after the Child and Family Plan is released to your region.
  • Most of the Child and Family Plan code has been added to this release but, is being blocked and should not affect current SAFE functionality, until your region is trained and this information is made visible to you.
  • If you notice any problems with menus, action items, navigation or other functions please call the SAFE help desk at 538-4141. 

All Activity Logs

for December and prior months must be completed (including reports on visits, contact with caregivers, and visits with the child outside the presence of the provider) by

January 11 for Eastern and SLV Regions, February 5 for Western Region,

February 16 for Northern and

March 5 for Southwest.

03/01/06
    

FCCRB Review Changes

Click here --> to See Workload Reduction Changes effective in October 1st SAFE Release!

12/19/06

Mandatory Training

for all Child and Family Services staff.

The training:

"Understanding the Background,

Context and Role of the 4th & 14th Amendments

to the U.S. Constitution."

Select the following link to view and complete

the 5 sections of training.

http://hsemployees.utah.gov/dcfs/training.htm

Before beginning the Training print off the participant work-book which has instructions.

This training must be completed and documentation submitted to your

Region Training Manager

If you have any problems or questions contact Jerna Mitchell at jemitchell@utah.gov

12/19/06

Joyous Season Payments

Do you have PSI cases?

These cases still require that a Quarterly Progress Summary is completed and sent to:

Mike Chapman

Deputy ICPC Compact Administrator

195 North 1950 West

Salt Lake City, UT 84116 

11/13/06

Remember to Update Licenses

Social Work licenses expire every two years (on September 30th, even years only).  Please update

your license information in SAFE

Process to Update License:

In SAFE, open the directory

Click on the SAFE Worker tab

Type in your last name, first name

Then click on the Search button

Right click on your name in window below or double click

The worker window will display

On the General tab, double click in the License area to open the “Worker License Update”

If you are entering your license information for the first time, click on the "Insert" button to enter the license information

Choose License type from the drop down list and enter Start  and End dates for your current license

Click “Save” and then “Close”

Your new license information will be updated and displayed

If you already have your previous license information entered, open the your Worker license update window, highlight the End date and type in the new End date

Your updated license will be updated and displayed

11/13/06

 New "Obsolete Document" Folder

Added to the Document Index

Browser View

This new folder, located last in the list, contains the following documents

which may no longer be created:

Functional Assessment

Current Situation/Needs Assessment

Six Month Peer Reviews

Social Summary

8/30/06

PROVIDER PAYMENTS
Workers, please make sure all FY06 Payments have been turned in by July 17th

Click to view letter sent to providers who receive 520's.

IMMINENT RISK TRAINING!

Important!  In-Home Supervisors!  Get your team trained!

Click here to view instructions on how to set up trainings.

7/2006

Learn More About the NEW "Services Referred" and "Services Provided" Options Available in CPS Cases!

  Notice #97

To find out more information on this NEW Notice regarding Child & Family Team Meetings       click here.

3/2006

Secondary Worker Roles Have Changed Again!!!!!

Click here to see the changes!!!!

3/2006

Notice #96

To find out more information on the NEW Notice for Foster Care Children click here.

3/2006

View changes in this release!

1/2006

"On-Call Worker Documentation in CPS"
              Click here to view information!

3/2006

Child and Family Assessment has arrived!

  In order to acquaint yourself with the new windows, you are invited to register and attend the Child and Family Assessment training being offered during February 2006. Registration is required in order for us to arrange for each participant to have access to handouts and training equipment. To register contact your regional trainer.

View the calendar of scheduled trainings.

1/2006

CFTM Form in SAFE

11/2005

New Notice # 87 will remind In-Home workers to document involvement of Parents/Guardians, Stepparents and Children in the development of the Child and Family Plan.

Click above to view

10/2005

CASEWORKER ASSISTANTS  

Are you required to add Child and Family Team Meeting minutes to your worker's Functional Assessments? If so, and you do not currently have the editing rights to do so, contact the SAFE Help Desk at 538-4141, and ask them to change your Access Profile.

11/2005

Mental Health Assessment Action Item

Takes a step back in time!

(click this link to view changes to this action item)

11/2005

Changes to SCF Policies

The list of SCF policies that can be attached to activity logs has changed. For further information, click above.

11/2005

Back to the Beginning

Remember the good old days when there was only one action item for a child's Mental Health Assessment? We do, and we've returned to that method of recording this important case requirement. The action items ‘Mental Health Assessment Appointment' and the ‘MHA Report Entry' will be condensed back into ‘Mental Health Assessment'. This action item will initially be due 30 days from removal and then annually from the completion date of the last Mental Health Assessment.

Caseworkers are still responsible to coordinate the scheduling of this appointment and ensure that the assigned Health Worker receives information regarding its completion or delay. Health Workers will continue to enter information from completed Mental Health Assessments into the Person Health windows of SAFE.

Like other health care action items, the ‘Mental Health Assessment’ can only be completed by the assigned Health Worker.

11/2005

Joyous Season Payments

12/2005

ATTENTION 

If You Do Audio Recordings

In preparation for the statewide implementation of our new Audio Capture program, please stop downloading to the R: drive (via the DSS program) unless your recorder is actually full.  Your recorder holds 8 hours of high quality audio. Simply keep the files on your recorders until you can download them directly into SAFE at the training.  For training questions contact your regional training manager.

9/2005

The Monthly Collateral Contact Action item has been blown away! 

This Action Item is no longer required in SAFE for In-Home services!

8/2005

"Mental Health Assessment" Action Item Gets a Face Lift!  

For more information click link above.

8/2005

IF WRONG CLIENT NAME IS ENTERED IN HEALTH EVENT ACTIVITY LOG

For more information click link above.

8/2005

NEW NOTICE # 77 - SAFETY ALERT

New Notice # 77 - Safety Alert for CPS workers and supervisors.  Check it out!

8/2005

NEW SAFE RELEASE 2.520 DEPLOYED

SAFE Release 2.520 was deployed July 15, 2005. This medium-sized release contained 96 fixes and the following new developments:

•  AAM case enhancements, to enable the development of adoptive subsidy agreements within a SAFE AAM case, to streamline the creation of AAM cases, and to add needed data required for reporting subsidies for other than State placements.

  •  Activity recording Preview tab, to make reading of case logs more convenient.

(For more information on using the Activities Preview tab, see SAFE Help>Index and type in "Preview tab.")

•  Functional Assessment Child and Family Team Meeting tab, to provide tools for planning and documenting these meetings.

(For more information on using the Functional Assessment Child and Family Team Meeting tab, see SAFE Help>Index and type in "Team meeting tab.")

    •  CPS audio recording capture and access in Document Index.

(For more information on using the audio recording function in SAFE, see SAFE Help>Index and type in "Audio.")

7/2005

ATTENTION

Due to a Federal SACWIS review of the SAFE system, New Employee training scheduled for June 7 & 8 has been canceled. Sorry for any inconvenience this may cause.  If you have questions contact Kathy Tollett at (801) 538-4597.

6/2005

 

FCCRB/Court Case Review Action Item

For more information, click here.

6/2005       

ALERT:

You Must Document Each Complete Audio File Number Directly in Your Activity Logs!

(Note: once we can download directly to SAFE this will not be a requirement)

For more information click link above.

5/2005

HOW TO AVOID THE LOSS OF AUDIO FILES!   

5/2005

SAFE Help Desk Hours and Information

This is a friendly reminder that the SAFE Helpdesk hours are from 8:00 am to 4:30 pm, Monday through Friday.  The help desk is unavailable daily from noon to 1 pm for a half hour lunch and data maintenance.

Also, PLEASE be aware that the SAFE Help desk number is 538-4141 .  We have had complaints that workers are transposing the prefix of the SAFE Help desk phone number and leaving case sensitive information on a private answering machine. 

12/2005

Help in SAFE Updated

Help in SAFE has been updated.

Some of the updated helps are:

.  Case

.  CPS

.  Functional Assessment

.  Main Menu

.  Referral

.  And more ..

To view the helps:

.  Click Help on the Menu bar

.  Click Help Topics

.  Then search through the topics or use the index to search.

If you have any questions, please call the SAFE Help desk at 538-4141.

12/2004

Domestic Violence Database has been Incorporated into SAFE

The Domestic Violence Database has been incorporated into SAFE , so all client information can be accessed through one system. For some of you not familiar with this database, we would like to explain the purpose and how it may best be utilized.

A domestic violence incident is a report from a law enforcement agency concerning domestic violence. For a number of years, DCFS with the cooperation of many local law enforcement agencies has maintained a database of domestic violence incidents. The process requires police jurisdictions to send DCFS police reports. In turn, DCFS workers summarize and enter the incident information into the database. These reports document incidents such as victim complaints, verbal arguments, mental abuse, property damage, protective order violations, and physical assaults.

This information has been moved into SAFE because domestic violence significantly impacts the safety and well being of all family members, and addressing this issue has often been overlooked. Additionally, DCFS has been given the responsibility to maintain this database and consult it when referrals are received.

It is hoped that all workers will utilize this incident information as a tool to help clients address underlying needs, and improve family functioning. While these records do reflect public information, workers should approach domestic violence issues with great sensitivity. DCFS does not wish to act punitively toward clients regarding this information.

We also encourage workers to be mindful of their own safety when working with clients. While the Domestic Violence Database is not an all-inclusive history of domestic violence in the State, reviewing the family's domestic violence history recorded in SAFE may indicate potential safety concerns.

Each incident recorded in the database will now appear as a Domestic Violence Incident (DVI) case type in SAFE . These cases may be viewed from SAFE's Directory, the Services tab of the client's Case, or Ref/Case tab of the Person Window. Cases stored in the database identify an Alleged Perpetrator, and an Alleged Victim. While the old database did not include additional individuals, the narrative may provide information concerning others who were involved.

The recent SAFE release has provided increased documentation and person association capabilities. At this time, SAFE is planning future enhancements and refinements to this process.

If you have any questions about the DVI case or how it should be utilized, we would encourage you to contact your regional domestic violence coordinator.

12/2004

Attention Transcription Users

When dictating Activity Records you should state, "new paragraph" when appropriate, during your dictation. Paragraphs over 8000 characters in length (approximately two pages) may cause Activity display problems.

11/08/04

Do You Have a Pocket PC?

PocketSAFE allows you to download your Case List to your Pocket PC (not PALM) if you have at least 64 Megs of RAM.  You can then enter activities on any of your cases and transfer them back to SAFE as Transcribed Drafts.

Please view the following Power Point tutorial that will instruct you on how to download PocketSAFE and how to use it once it is downloaded.


Click here to view a Power Point tutorial on Installing and using PocketSAFE .
(You need Power Point loaded on your desktop to download)

Click here to download PocketSAFE .
(You need ActiveSync loaded on your PC to download)


If you need help or have any questions regarding PocketSAFE please contact: Doug Call at (801) 538-4352 or Mike Thompson at (801) 538-4599.

11/15/04

"Court Ordered" Allegation Made Obsolete

Effective immediately , the allegation of "Court Ordered" will no longer be available in SAFE for CPS cases. This change may affect Intake and CPS workers, as well as those involved with court-ordered assessments.

It is recommended that an IHS case be opened when a court orders an investigation or assessment AND there are no specific allegations of abuse or neglect that would warrant a CPS case. Either a Home & Family Risk Assessment or 5-Day Notice may be used as the IHS study type.

For questions, contact Charlotte Gibbons, CPS Program Manager at the State Office, at 538-4149.

CPS Workers To Record Victim Interviews

The 2004 Utah Legislature passed legislation requiring CPS workers to record their interviews with alleged victims of child abuse and neglect. Interviews with sexual abuse and serious physical abuse victims will be video recorded by the CJCs, when possible. For all other kinds of cases, audio recordings will be made and are the responsibility of the CPS worker for the case.
     

The Division has purchased a digital voice recorder for each CPS worker. Recordings of interviews will be down-loaded from the recorders into the computer and saved to become a part of the SAFE Document Index for these CPS cases.


View the PowerPoint training presentation given to CPS workers about the use of these recorders and the processes for off-loading, labeling, and retrieval of audio files in SAFE: “Olympus DM-20 Digital Voice Recorder: We’re high tech now, baby!”

New CPS Audio Recording and Interview Training Opportunities
Starting in August, CPS audio recording training will be available as part of the CPS worker second day session of the monthly SAFE New Employee training. This day of training may be scheduled for either new CPS staff or for existing workers transferring into CPS. To schedule, please contact the SAFE HelpDesk at (801) 538-4141.

If there are questions about whether or not you should be in attendance or get a recorder, contact Diane Moore at SAFE, (801) 538-4374.

 

Release 2.510 was released June 28th

New features affect most users. Find out about changes and additions.

Activities- how to set the Attorney-Client privilege flag , to restrict who can see a log entry

In an e-mail dated June 16, 2004, to Adam Trupp, Legislative, Policy and Planning Administrator for DCFS; Mark May, Division Chief, Child Protection Division of the Attorney General's office, provided the following definition of privileged communication.

  At a minimum, the communication must be between an attorney and the attorney's client. According to Utah Evidence Law by Edward Kimball and Ronald Boyce: The privileges for communications require that the client intends them to be confidential and that they be made in private and relate to legal services. The presence of an unnecessary person (someone other than a DCFS employee) during the conversation results in the inapplicability of the privilege.

6/2004