Welcome to SAFE
"Are now in SAFE"
Salt Lake Region = UTDCFS18 Northern Region = UTDCFSN Eastern Region = UTDCFSE Western Region = UTDCFSW
Southwest Region = UTDCFSSW
Youth ID = Seven-digit SAFE ID
The youth and caregiver(s) must use the same Youth ID and enter the same email address in the "Matching E-mail Address" section on the Login Information page. The caseworker’s email will be used in the “Matching E-mail Address.” The Matching Score Report is emailed to the caseworker immediately after the caregiver(s) and youth complete the assessment. The Score Report is sent in the email as a PDF attachment.
The caregiver’s assessment and youth’s assessment must be completed and entered on the ACLSA website within 42 days of each other or the ACLSA website will be unable to match the youth and caregiver’s.
The Program Management Team with the state office is excited to bring you their very first "Nuts & Bolts" !
"Understanding Substance Use Disorders, Treatment, and Family Recovery: A Guide for Child Welfare Professionals."
This training is to be completed before your scheduled time to take the SAFE Child and Famlly Plan release training
The Spanish Notice of Agency Action letters are now available in the SAFE Document Index. They can be manually created on only closed CPS cases with supported results. Caseworkers are responsible for creating this document correctly.
If you or your team would like more formal training on how to use and create Spanish NAA letters, email Diane Moore at email@example.com
Sep 2006 Remember to Update Licenses!
- Middle Name and Suffix fields have been added to the Directory, Case Creation, Referral and Person windows.
- Modified Person window with an icon to access a client picture, which you will be able to import in the not to distant future.
- The new Child and Family Plan and related documents now appear in the Child/Family Plans folder in the Document Index with the CFA and Family Visits, but these documents many not be created until after the Child and Family Plan is released to your region.
- Most of the Child and Family Plan code has been added to this release but, is being blocked and should not affect current SAFE functionality, until your region is trained and this information is made visible to you.
- If you notice any problems with menus, action items, navigation or other functions please call the SAFE help desk at 538-4141.
for December and prior months must be completed (including reports on visits, contact with caregivers, and visits with the child outside the presence of the provider) by
January 11 for Eastern and SLV Regions, February 5 for Western Region,
February 16 for Northern and
March 5 for Southwest.
for all Child and Family Services staff.
"Understanding the Background,
Context and Role of the 4th & 14th Amendments
to the U.S. Constitution."
Select the following link to view and complete
the 5 sections of training.
Before beginning the Training print off the participant work-book which has instructions.
This training must be completed and documentation submitted to your
Region Training Manager
If you have any problems or questions contact Jerna Mitchell at firstname.lastname@example.org
These cases still require that a Quarterly Progress Summary is completed and sent to:
Deputy ICPC Compact Administrator
195 North 1950 West
Salt Lake City, UT 84116
Social Work licenses expire every two years (on September 30th, even years only). Please update
your license information in SAFE
Process to Update License:
In SAFE, open the directory
Click on the SAFE Worker tab
Type in your last name, first name
Then click on the Search button
Right click on your name in window below or double click
The worker window will display
On the General tab, double click in the License area to open the “Worker License Update”
If you are entering your license information for the first time, click on the "Insert" button to enter the license information
Choose License type from the drop down list and enter Start and End dates for your current license
Click “Save” and then “Close”
Your new license information will be updated and displayed
If you already have your previous license information entered, open the your Worker license update window, highlight the End date and type in the new End date
Your updated license will be updated and displayed
Added to the Document Index
This new folder, located last in the list, contains the following documents
which may no longer be created:
Current Situation/Needs Assessment
Six Month Peer Reviews
Important! In-Home Supervisors! Get your team trained!
"On-Call Worker Documentation in CPS"
Click here to view information!
In order to acquaint yourself with the new windows, you are invited to register and attend the Child and Family Assessment training being offered during February 2006. Registration is required in order for us to arrange for each participant to have access to handouts and training equipment. To register contact your regional trainer.
Click above to view
Are you required to add Child and Family Team Meeting minutes to your worker's Functional Assessments? If so, and you do not currently have the editing rights to do so, contact the SAFE Help Desk at 538-4141, and ask them to change your Access Profile.
The list of SCF policies that can be attached to activity logs has changed. For further information, click above.
Remember the good old days when there was only one action item for a child's Mental Health Assessment? We do, and we've returned to that method of recording this important case requirement. The action items ‘Mental Health Assessment Appointment' and the ‘MHA Report Entry' will be condensed back into ‘Mental Health Assessment'. This action item will initially be due 30 days from removal and then annually from the completion date of the last Mental Health Assessment.
Caseworkers are still responsible to coordinate the scheduling of this appointment and ensure that the assigned Health Worker receives information regarding its completion or delay. Health Workers will continue to enter information from completed Mental Health Assessments into the Person Health windows of SAFE.
Like other health care action items, the ‘Mental Health Assessment’ can only be completed by the assigned Health Worker.
In preparation for the statewide implementation of our new Audio Capture program, please stop downloading to the R: drive (via the DSS program) unless your recorder is actually full. Your recorder holds 8 hours of high quality audio. Simply keep the files on your recorders until you can download them directly into SAFE at the training. For training questions contact your regional training manager.
This Action Item is no longer required in SAFE for In-Home services!
For more information click link above.
For more information click link above.
New Notice # 77 - Safety Alert for CPS workers and supervisors. Check it out!
SAFE Release 2.520 was deployed July 15, 2005. This medium-sized release contained 96 fixes and the following new developments:
AAM case enhancements, to enable the development of adoptive subsidy agreements within a SAFE AAM case, to streamline the creation of AAM cases, and to add needed data required for reporting subsidies for other than State placements.
Activity recording Preview tab, to make reading of case logs more convenient.
(For more information on using the Activities Preview tab, see SAFE Help>Index and type in "Preview tab.")
Functional Assessment Child and Family Team Meeting tab, to provide tools for planning and documenting these meetings.
(For more information on using the Functional Assessment Child and Family Team Meeting tab, see SAFE Help>Index and type in "Team meeting tab.")
CPS audio recording capture and access in Document Index.
(For more information on using the audio recording function in SAFE, see SAFE Help>Index and type in "Audio.")
Due to a Federal SACWIS review of the SAFE system, New Employee training scheduled for June 7 & 8 has been canceled. Sorry for any inconvenience this may cause. If you have questions contact Kathy Tollett at (801) 538-4597.
(Note: once we can download directly to SAFE this will not be a requirement)
For more information click link above.
This is a friendly reminder that the SAFE Helpdesk hours are from 8:00 am to 4:30 pm, Monday through Friday. The help desk is unavailable daily from noon to 1 pm for a half hour lunch and data maintenance.
Also, PLEASE be aware that the SAFE Help desk number is 538-4141 . We have had complaints that workers are transposing the prefix of the SAFE Help desk phone number and leaving case sensitive information on a private answering machine.
Help in SAFE has been updated.
Some of the updated helps are:
. Functional Assessment
. Main Menu
. And more ..
To view the helps:
. Click Help on the Menu bar
. Click Help Topics
. Then search through the topics or use the index to search.
If you have any questions, please call the SAFE Help desk at 538-4141.
The Domestic Violence Database has been incorporated into SAFE , so all client information can be accessed through one system. For some of you not familiar with this database, we would like to explain the purpose and how it may best be utilized.
A domestic violence incident is a report from a law enforcement agency concerning domestic violence. For a number of years, DCFS with the cooperation of many local law enforcement agencies has maintained a database of domestic violence incidents. The process requires police jurisdictions to send DCFS police reports. In turn, DCFS workers summarize and enter the incident information into the database. These reports document incidents such as victim complaints, verbal arguments, mental abuse, property damage, protective order violations, and physical assaults.
This information has been moved into SAFE because domestic violence significantly impacts the safety and well being of all family members, and addressing this issue has often been overlooked. Additionally, DCFS has been given the responsibility to maintain this database and consult it when referrals are received.
It is hoped that all workers will utilize this incident information as a tool to help clients address underlying needs, and improve family functioning. While these records do reflect public information, workers should approach domestic violence issues with great sensitivity. DCFS does not wish to act punitively toward clients regarding this information.
We also encourage workers to be mindful of their own safety when working with clients. While the Domestic Violence Database is not an all-inclusive history of domestic violence in the State, reviewing the family's domestic violence history recorded in SAFE may indicate potential safety concerns.
Each incident recorded in the database will now appear as a Domestic Violence Incident (DVI) case type in SAFE . These cases may be viewed from SAFE's Directory, the Services tab of the client's Case, or Ref/Case tab of the Person Window. Cases stored in the database identify an Alleged Perpetrator, and an Alleged Victim. While the old database did not include additional individuals, the narrative may provide information concerning others who were involved.
The recent SAFE release has provided increased documentation and person association capabilities. At this time, SAFE is planning future enhancements and refinements to this process.
If you have any questions about the DVI case or how it should be utilized, we would encourage you to contact your regional domestic violence coordinator.
When dictating Activity Records you should state, "new paragraph" when appropriate, during your dictation. Paragraphs over 8000 characters in length (approximately two pages) may cause Activity display problems.
PocketSAFE allows you to download your Case List to your Pocket PC (not PALM) if you have at least 64 Megs of RAM. You can then enter activities on any of your cases and transfer them back to SAFE as Transcribed Drafts.
Please view the following Power Point tutorial that will instruct you on how to download PocketSAFE and how to use it once it is downloaded.
Click here to view a Power Point tutorial on Installing and using PocketSAFE .
(You need Power Point loaded on your desktop to download)
here to download PocketSAFE .
(You need ActiveSync loaded on your PC to download)
If you need help or have any questions regarding PocketSAFE please contact: Doug Call at (801) 538-4352 or Mike Thompson at (801) 538-4599.
Effective immediately , the allegation of "Court Ordered" will no longer be available in SAFE for CPS cases. This change may affect Intake and CPS workers, as well as those involved with court-ordered assessments.
It is recommended that an IHS case be opened when a court orders an investigation or assessment AND there are no specific allegations of abuse or neglect that would warrant a CPS case. Either a Home & Family Risk Assessment or 5-Day Notice may be used as the IHS study type.
For questions, contact Charlotte Gibbons, CPS Program Manager at the State Office, at 538-4149.
2004 Utah Legislature passed legislation requiring CPS workers to record
their interviews with alleged victims of child abuse and neglect. Interviews
with sexual abuse and serious physical abuse victims will be video recorded
by the CJCs, when possible. For all other kinds of cases, audio recordings
will be made and are the responsibility of the CPS worker for the case.
The Division has purchased a digital voice recorder for each CPS worker. Recordings of interviews will be down-loaded from the recorders into the computer and saved to become a part of the SAFE Document Index for these CPS cases.
View the PowerPoint training presentation given to CPS workers about the use of these recorders and the processes for off-loading, labeling, and retrieval of audio files in SAFE: “Olympus DM-20 Digital Voice Recorder: We’re high tech now, baby!”
CPS Audio Recording and Interview Training Opportunities
Starting in August, CPS audio recording training will be available as part of the CPS worker second day session of the monthly SAFE New Employee training. This day of training may be scheduled for either new CPS staff or for existing workers transferring into CPS. To schedule, please contact the SAFE HelpDesk at (801) 538-4141.
If there are questions about whether or not you should be in attendance or get a recorder, contact Diane Moore at SAFE, (801) 538-4374.
New features affect most users. Find out about changes and additions.
Activities- how to set the Attorney-Client privilege flag , to restrict who can see a log entry
In an e-mail dated June 16, 2004, to Adam Trupp, Legislative, Policy and Planning Administrator for DCFS; Mark May, Division Chief, Child Protection Division of the Attorney General's office, provided the following definition of privileged communication.
At a minimum, the communication must be between an attorney and the attorney's client. According to Utah Evidence Law by Edward Kimball and Ronald Boyce: The privileges for communications require that the client intends them to be confidential and that they be made in private and relate to legal services. The presence of an unnecessary person (someone other than a DCFS employee) during the conversation results in the inapplicability of the privilege.