OUT-OF-HOME CASE PROCESS REVIEWS (CPR)

FCIA2. Make reasonable efforts to locate kinship placement

The primary place designed in SAFE to record efforts to locate kinship placements prior to or at the time of removal is in the Removal/Custody area for CPS and SCF cases: 

 

Document that continuing efforts are being made in Activities using the Policies attachment “Placement-Ongoing Efforts to Locate Kinship Placement.”

The SCF CPR report looks to see if there have been any of these policy attachments on the case.  Only attach the policy when you have made location efforts.

FCIA3. Consider child's special needs in the placement decision

The place designed in SAFE to record that a child's special needs were considered in a placement decision is in the Placement window. These entries may be made either at the time that the placement itself is being recorded, or modified later.

FCIA4. Consider proximity to child's home/parents in the placement decision

When placement is not with non-custodial parent, sibling, or extended family, and the goal is reunification, proximity to the child's home and parents should be a consideration in choosing the placement. With each placement (as defined in the CPR Reviewer Guidelines, Foster Care item IA4), you should document in the SAFE Placement window how such a placement is in the best interests of the child. This entry may be made either at the time that the placement itself is being recorded, or modified later.

FCIA5. Give essential information about the child to caregiver prior to placement

Before placement, it is required that a prospective caregiver be given information about the child's permanency plan, family visitation plans, and various child needs (including medical, mental health, educational— See CPR Reviewer Guidelines, Foster Care item IA5 for more details). All or a majority of this information is designed to be included in the SAFE Child and Family Plan and Home-to-home Packet documents. To print copies of these documents from SAFE:

When a new placement record is entered for a child, SAFE will provide a notice “Record information given caretaker prior to placement” to remind you to document this action. Documentation of this act is performed in the SAFE Activities window.

The SCF CPR report looks to see if the complete policy is attached it is a “yes”, if the not complete is attached or there is no policy it is a “no”. The CPR does not give credit for extenuating circumstances at this time.

FCIB1. Make monthly contact with caregiver

A monthly contact with the foster child's caretaker is a minimum requirement for SCF cases. Documentation of compliance is performed in the SAFE Activities window.

 

If you were not able to make the visit, or extenuating circumstances in the case prevented the monthly contact from being accomplished, such as two or more unsuccessful attempts or the family was out of state for an extended period, document these situations as follows:

The SCF CPR report looks to see if the complete policy is attached it is a “yes”, if the not complete is attached or there is no policy it is a “no”. The CPR does not give credit for extenuating circumstances at this time.

FCIB2. Make monthly home visit with foster child at his/her placement

A monthly home visit with the foster child at his/her placement is a minimum level of service provision for SCF cases. This level of service is prompted by an Action Item “Monthly Home Visit with Foster Child”. Documentation of completion of this action is performed in the SAFE Activities window.

 

 

If you did not make the home visit or extenuating circumstances in the case did not allow for the monthly visit to be accomplished, such as two or more unsuccessful visit attempts, or the child/family has moved out of state (with an ICPC agreement either in place or pending), document these situations as follows:

The SCF CPR report looks to see if the complete policy is attached it is a “yes”, if the not complete is attached or there is no policy it is a “no”. The CPR does not give credit for extenuating circumstances at this time.

FCIB4. Make monthly private visit with child

A monthly conversation with the foster child that takes place outside the presence of the caregiver is a minimum requirement for SCF cases. Documentation of compliance and/or extenuating circumstances, etc. when the visit could not be made is performed in the SAFE Activities window.

The SCF CPR report looks to see if the complete policy is attached it is a “yes”, if the not complete is attached or there is no policy it is a “no”. If the child is nonverbal or refused to speak with you is attached it is a D for not possible.

FCII1. Conduct initial/annual health assessment on time

Initial health assessments for a child are required within 30 days of the Removal Date, defined in SAFE as the earliest custody date. OSR gives at least partial credit for meeting this requirement if the appointment for the assessment is made within 15 days of the Removal Date. If the child has been in custody more than a year OSR looks to see if the annual health assessment was completed on time. The report searches for completion of the most recent action item that was due for the child and if that action item was completed on time.  Action items included in this question are: CHEC Assessment/Well Child Care, 2 Week Well Child/CHEC, 2 Month Well Child/CHEC, 4 Month Well Child/CHEC, 6 Month Well Child/CHEC, 9 Month Well Child/CHEC, 12 Month Well Child/CHEC, 15 Month Well Child/CHEC, 18 Month Well Child/CHEC, 24 Month Well Child/CHEC.

   

FCII2. Initiate follow-up health care

Please work with your R.N. assigned to your cases to assist in making sure these action items are completed. The report searches to see if referrals were entered on the initial or annual health assessment and whether or not the appointments have been made.

FCII3. Conduct initial/annual mental health assessment on time

Please work with your R.N. assigned to your cases to assist in making sure these action items are completed. The report searches for timely completion of the most recent action item Mental Health Assessment.  See action item screen above.

FCII4. Initiate follow-up mental health care

Please work with your R.N. assigned to your cases to assist in making sure these action items are completed. The report searches to see if referrals entered on the initial or annual mental health assessment and whether or not the appointments have been made. See person health screen above.

   

FCII5. Conduct initial/annual dental health assessment on time

Please work with your R.N. assigned to your cases to assist in making sure these action items are completed.  The report searches for timely completion of the most recent action item Dental Exam for children 3 or older. See action item screen above.

FCII6. Initiate follow-up dental health care

Please work with your R.N. assigned to your cases to assist in making sure these action items are completed. The report searches to see if referrals entered on the initial or annual dental exam and whether or not the appointments have been made. See person health screen above

   

FCIII2. Referred child with possible educational disability for specialized services assessment.

The place designed in SAFE to record that a child with suspected educational disability has been referred for assessment for specialized services is in the existing SCF Service Plan, Objective #5, “Educational Plan”, and in Progress Summary reporting on this same objective.

 

 

FCIVA1. Maintain a current Child and Family Plan

Each SCF case must have a Child and Family (Service) Plan that is current, once the initial plan is completed. If an SCF case stays open beyond the End Date of the initial plan, a follow-up plan must be completed. For the documenting of the initial Child and Family Plan see FCIVA2. Complete initial Child and Family Plan within prescribed case-related time frames. When a follow-up plan is required, SAFE prompts its due date with Action Items “FC Service Plan”, based upon the End Date for the prior plan. Plans completed earlier than 30 days prior to a Service Plan End Date, become amended plans having the same plan start and end dates as the original. When plans are completed 30 days prior to the current Service Plan End Date or later, SAFE automatically projects plan start and end dates forward another six months. OPR gives full credit for maintaining a current Child and Family Plan if completed within 30 days of the action item Due Date (the old Service Plan End Date).

 

For a Child and Family (Service) Plan to be finished, the worker, supervisor, and child and family team must agree to the plan. Then it is considered complete when it is finalized in SAFE. Documentation of completion of this action is performed in the SAFE Service Plan window:

The report looks at the date that the child and family plan is finalized in SAFE

 

FCIVA2. Complete initial Child and Family Plan within prescribed case-related time frames

For SCF cases, a completed Child and Family (Service) Plan is due 45 days from the child's removal from home or placement in custody, whichever occurs first. In SAFE, Removal Date is defined as the earliest of the custody dates and the initial “FC Service Plan” action item calculates the due date as 45 days from the SAFE removal date. Therefore, initial SCF Service Plans completed by the action item due always meet CPR requirements.

For a Child and Family (Service) Plan to be finished, the worker, supervisor, and Child and Family Team must agree to the plan. Then it is considered complete when it is finalized in SAFE.

 

Documentation of completion of this action is performed in the SAFE Service Plan window for SCF cases.

The report looks at those cases with plans due during the time frame for the report and then looks at the date the child and family plan was finalized in SAFE.Save

FCIVA3. Involve child/family in developing the Child and Family Plan

Each time that a Child and Family Plan is developed, you must involve child and family team members in the planning process and specifically document the involvement of the target child (age 12 and older), their parents/guardians and stepparents played in that process, in connection with the development of a Child and Family Plan, as a reminder.

 

Three options are available for reporting the involvement of child and parent figures in the development of a Child and Family Plan. The first choice is to include this information in the record of a Child and Family Team Meeting:

 

 

If a Child and Family Team Meeting record fails to or cannot give sufficient documentation, or if the plan discussion was part of a home or other client visit instead of a team meeting, enter needed documentation in an activity log:

•  Create a case-related activity record

•  Attach Policies “Case Planning - Child involved”, “Case Planning - Parent/Guardian involved”, and/or “Case Planning - Stepparent“ involved” to the activity log, as appropriate to the case.

•  Describe the participation and involvement of the various persons in the preparation of the plan (See CPR Reviewer Guidelines , Foster Care Item IVA3 for more details regarding needed content).

•  Save as final.

The third option is to make sure the parents/guardians and child are listed on the staffing tab on the service plan.

The report draws information from three different sources for this item.  Only one needs to be used. 

FCIVA4. Initiate services as identified in the Child and Family Plan

Services to be initiated are spelled out in the SAFE Service (Child and Family) Plan document under Objectives (Need), in the Need Statement and/or Steps to Meet Needs sections. The initiation of these services should primarily be documented in the SAFE Progress Summary window, in the recording for each specific Objective (Need). (See CPR Reviewer Guidelines , Foster Care item IVA4 for more details regarding needed content).

The report does not currently include this item.

 

FCIVA5. Provide opportunity for weekly child-parent visits

The place designed in SAFE to record a visitation plan for a foster child and his/her parents is the SCF Service Plan window, Objective #6, “Visitation plan for parents”, and in Progress Summary reporting on this same objective. (See CPR Reviewer Guidelines , Foster Care item IVA5 for more details regarding needed content).

The report does not currently include this item.

FCIVA6. Provide opportunity for weekly child-sibling visits

The place designed in SAFE to record a visitation plan for a foster child and his/her parents is the SCF Service Plan window, Objective #7, “Visitation plan for siblings”, and in Progress Summary reporting on this same objective. (See CPR Reviewer Guidelines , Foster Care item IVA6 for more details regarding needed content).

The report does not currently include this item.