HOME-BASED CASE PROCESS REVIEWS (CPR)
HB1. Maintain a current Child and Family Plan
Each Home-based case must have a Child and Family Plan that is current, once the initial plan is completed. And if a Home-based case stays open beyond the End Date of the initial plan, a follow-up plan must be completed. Having a plan that is current means that a plan or plans exist, having Start and End Dates that provide continuous coverage for the full period of time while the case is open.
For the documenting of the initial Child and Family Plan see Complete initial Child and Family Plan within prescribed case-related time frames . When a follow-up plan is required, SAFE prompts its due date with Action Items “Service Plan – PSC/PSS” and “Service Plan – PFP/PFR”, based upon the End Date for the prior plan.
For a Child and Family (Service) Plan to be finished, the worker, supervisor, and child and family team must agree to the plan. Then it is considered complete when it is finalized in SAFE. Documentation of completion of this action is performed in the SAFE Service Plan window for home-based cases:
The report checks to see that there is not a gap between the current service plan finalized date and the prior service plan end date.
HB2. Complete initial Child and Family Plan within prescribed case-related time frames
A completed Child and Family Plan is due 45 days from the case start date for PSS/PSC and 30 days from the case start date for PFP/PFR. This assumes that the start date for a court-ordered case is the same or earlier than the date of the protective service court order. OSR will check for completion of the plan based on the number of days from the date of the court order or the case start date (based upon case assignment), whichever is earliest. When you are assigned a new home-based case that is court-ordered and has already been created
For a Child and Family (Service) Plan to be finished, the worker, supervisor, and Child and Family Team must agree to the plan, or document why they don’t agree in the current Service Plan window or following signatures on the new Child and Family Plan. Then it is considered complete when it is finalized in SAFE.
The due date for completion of the plan is prompted by SAFE Action Items “Service Plan – PSC/PSS” and “Service Plan – PFP/PFR”. Documentation of completion of this action is performed in the SAFE Service Plan window.
The report checks to make sure that the service plan finalization date is within 45 (PSS\PSC) or 30 (PFP\PFR) days of the case start date.
HB4. Involve child/family in developing the Child and Family Plan
Each time that a Child and Family Plan is developed, you must involve child and family team members in the planning process and specifically document the involvement of the target child (age 12 and older), their parents/guardians and stepparents played in that process. SAFE will give a notice to you, “Document child/family involvement in C&FP”, in connection with the development of a Child and Family Plan, as a reminder.
Two options are available for reporting the involvement of child and parent figures in the development of a Child and Family Plan. The first choice is to include this information in the record of a Child and Family Team Meeting:
Note, the CFTM programming only works if the primary on the home-based is the primary parent/guardian/caretaker for the family. If a Child and Family Team Meeting record fails to or cannot give sufficient documentation, or if the plan discussion was part of a home or other client visit instead of a team meeting, enter needed documentation in an activity log:
The report draws information from two different sources for this item. Only one needs to be used. The first is the policy attachment and the second is the attended check box on the child and family assessment “team meeting” tab where the purpose of the plan was create plan or update plan and the CFTM was held between the finalized date of the prior service plan and the finalized date of the current service plan. The report will give the data for each of these areas separately.
Be aware that it is difficult for the programming to determine the presence of a step-parent on the case. Currently the report programming looks for a child with a relationship of step-daughter or step-son. It does not capture every instance where there is a step-parent involved.
HB6. Initiate services as identified in the Child and Family Plan
Services to be initiated are spelled out in the SAFE Service (Child and Family) Plan document under Objectives (Need), in the Need Statement and/or Steps to Meet Needs sections. The initiation of these services should primarily be documented in the SAFE Progress Summary window, in the recording for each specific Objective (Need) OR if a Progress Summary has not yet been completed then the reviewer could check the status of each step, looking for “In Progress” or “Completed” which would indicate that the services had been initiated. (See CPR Reviewer Guidelines, Home-based Service Item 6 for more details regarding needed content).
The report does not currently track this item.
HB7. Make required monthly home visit
A monthly home visit is the minimum level of service provision for home-based cases. This activity is prompted by an Action Item “Monthly Home Visit”. Documentation of completion of this action is performed in the SAFE Activities window.
Make Status = 'Final'.
The report uses the policy attachment to obtain this information.