EDUCATION UPDATE

Each October, foster care workers will receive a notice to update school information under the Person/Education tab for school age children in foster care.  We are mandated to report the number of children in state custody by school district to the Federal Administration for Children and Families for Title IV funding to the school districts.  Thank you for entering and keeping this information current.

Previous Education information for the youth will be finalized.  You will need to call the SAFE Help desk at 801-538-4141 to update any historical Education information. 

Currently in SAFE once an Education record is entered, it all fields will be locked down with the exception of the Exit Date, Exit Reason and Comments field.  In the next SAFE release the Education record will be left in draft for 45 days and then will automatically finalize. 
 

SAFE PERSON EDUCATION

Youth school information is required to be updated each new school year or if changes are made when the youth changes schools.  School information is sent monthly to the State Board of Education Youth & Custody Coordinator.

Entering information on this tab helps workers to:

• Auto fill and print the YIC Intake Information form
• Allow the Division to comply with the Federal Requirement for Title IV Social Security Act and funding allocations to school districts by reporting school status of youth in foster care
• Maintain a history of the schools the child has attended making it easier to track school records in the future
• Track a child’s educational needs

NOTE:  If the youth is not currently enrolled, then add the most recent enrollment information and the Exit Date & Reason

To create a new school record click on the  in the Person Education History window

• The window to create a new school record displays

• Enter information
• Location
• In-state
• Out-of-state

• School Status
• Attending Public School
• Under school age
• Charter
• Detention, Observation, Assessment
• Head Start
• Home School ( only applicable for In-Home services)
• In GED Program
• Job Corp
• Not Enrolled (medical reason)
• Preschool (Not Head Start)
• Private School
• Residential Provider
• Other
• If Location is In-state and the ‘School Status is
• Public School, Charter, Private and Residential
• Once a school is selected Address, City/State, Zip, Phone & Fax will auto fill
• Under school age, Detention/Observation/Assessment, In GED Program, and Not enrolled
• No other entry required, with the exception of  entering Exit date and Reason at a future date
• Head Start, Home School, Job Corp, Preschool (not Head Start) and Other
• Data entry
• If Location is Out-of-state and the School Status is
• Public School, Charter, Head Start, Home School, Job Corp, Preschool (Not Head Start), Private
• Data Entry
• Not attending school – not school age, Detention/Observation/Assessment, In GED Program and Not Enrolled
  • No further entry required, with the exception of entering Exit date and Reason at a future date

NOTE:  Depending on what is selected for Location and School Status, select or enter information for each field below

• District
• Select from drop down
• Type
• Elementary
• Middle
• High School
• Entry/Enroll date
• Date youth enters/enrolls in school (new school year or change in school)
• ddmmmyy
• Grade Attending
• Select from drop down
• Kindergarten
• 1st grade
• 2nd grade
• 3rd grade
• 4th grade
• 5th grade
• 6th grade
• 7th grade
• 8th grade
• 9th grade
• 10th grade
• 11th grade
• 12th grade
• Post Secondary Education
• Training
• College
• Fulltime
• Youth attending school fulltime
• Select from drop down
• Yes
• No
• Teacher
• Data Entry
• Optional
• Counselor
• Data Entry
• Optional
• Special Education
• Select from drop down
• Yes
• No
• Special Services
• If Special Education is ‘Yes” then selection required
• Click to display expand list, one or more selections can be made
• Accommodations for testing
• Assistive Technology
• Audiology Services
• Counseling Services
• Individualized Education Program
• Interpreting Services/English Language
• Medical Services
• Orientation and Mobility Services
• Other
• Physical/Occupational Therapy
•  Psychological Services
• Speech-Language Pathology
• Therapeutic Recreation
• Transportation Services
• Exit date
• Date child exited school or end of school year

NOTE:  Be sure to enter Exit Date and Exit Reason when child has left or changed schools

• Exit Reason            
• Reason child exited school
• For Out-of-home placements – YIC Liaison Contacted
• Yes
• No
• YIC Enrolled
• Yes
• No
• YIC Program Type
• If ‘Yes’ is selected for YIC enrolled, click to display expand list, multiple selection
• Day Treatment
• Enrolled
• Mentor
• No Services
• Residential
• Secure
• Self-Containment
• Child attending same school they were before being placed in Foster Care?
• Yes
• No
  • If ‘No’ is selected, select Reason(s) from dropdown expand list (multiple select)
  • Behavior
  • Distance/Transportation
  • Expelled
  • In Residential Treatment Program
  • Other
  • Safety
• NA - Not in Foster Care

 

• Comments

• Data Entry
• Save by clicking on the  on the small toolbar

 The Person Education window now displays a history of schools the youth has attended 

• To view a school, double-click on a line
• The person school window will display
• The school record is editable for 30 days after initial save
• The Exit Date and Exist Reason can be entered after a school record has been saved, but once they entered and saved they are not editable

Print the Youth in Custody Form for Schools

To print the YIC Intake Information report with the primary school information

• Go to Case > Documents > Browser > Out-of-Home Folder

• Find the YIC Youth in Custody Program Intake form

• Right click on the form, then left click on ‘Go to Document Create’

• The form will display.  Most of the date will auto fill (if it has been entered into the appropriate fields in SAFE), enter the allowed contact information

• Click on the preview tab

• Click Print

6 Oct 10